Accounts Receivable

Updates to Customer refunds

This release includes the following updates to improve your experience with customer refunds in Accounts Receivable.

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Void refunds that have a linked AP purchase invoice

When you void refunds created in Accounts Receivable, the linked AP purchase invoice is also reversed if it's in Draft or Posted state. This means that you do not have to make any manual adjustments in Accounts Payable or request additional permissions.

Good to know

When you void a refund, the linked AP purchase invoice is reversed if it is in Draft or Posted state, even if you do not have the AP purchase invoice reversal permission.

If the linked AP purchase invoice is going through an approval process, you have to wait until the approval process is complete before you can void the refund that generated it.

When you void a refund, the status of the refund changes to Voided, the status of the linked AP purchase invoice changes to Reversed, and an entry is added to the audit trail.

View linked suppliers from refund records

When you open a refund record, from the Customer dropdown list select the View link to go to the linked supplier, without having to navigate away from the refund.

Issue customer refunds for VAT/GST/tax-enabled companies

When you issue customer refunds in tax-enabled companies, the related AP purchase invoice is created without tax implications and the customer is refunded the full tax-inclusive credit amount in Accounts Receivable. This applies to adjustments, credit notes, and negative AR sales invoices.

How it works

When you create a customer refund in Accounts Receivable, a linked AP purchase invoice is created in Accounts Payable, with the Transaction has tax implications checkbox not selected. That means that when the AP purchase invoice is processed, the full amount of the transaction, including the tax paid, is returned to the customer.