Accounts Payable

Enhancements to AP Automation

We’ve made several improvements to AP Automation to give AP teams more flexibility and streamline transaction processing. These updates focus on making it easier to upload and review AP purchase invoices while improving how automation adapts to real-world variations.

Flexible line entry method on AP purchase invoices

AP Automation now supports changing the line entry format directly within draft AP purchase invoices. This gives you the flexibility to choose how line item data is structured after upload, instead of locking that decision in advance.

How it works

When reviewing a draft AP purchase invoice, switch between a single-line summary entry and all line items with amounts. Both formats are available during transaction review, allowing you to select the option that best matches the AP purchase invoice. The selected format is used when saving the draft or posting the AP purchase invoice, and your choices help improve future automation accuracy over time.

When making changes to the line entries, save the draft before changing the entry method.

Upload AP purchase invoices directly in the Automated transactions list

You can now upload AP purchase invoices in the Automated Transactions list, creating a more unified and intuitive experience when you use AP Automation with Purchasing. This update removes the need to move between separate lists when working with automated AP and Purchasing transactions.

How it works

You can upload AP purchase invoice documents to this list, and the system automatically creates the AP purchase invoice draft and displays it in both the Automated transactions list and the AP purchase invoices list. If the system predicts a purchase transaction incorrectly, you can switch it to an AP AP purchase invoice and choose whether to always create transactions for the supplier as AP purchase invoices.

Permissions and other requirements

Subscription	Accounts Payable AP Automation
Regional availability	All regions
User type	Business
Permissions	Automated transactions: List AP purchase invoices: List, View, Add, Edit, Delete
Restrictions	Line entry method options are only available for automated AP purchase invoices. Automated purchasing transactions do not support single-line summary entries.