Troubleshoot previous billing totals on project contract invoices

Learn how Sage Intacct determines the billing sequence for project contract invoices and what you can do if the previous billing totals on an invoice are inaccurate.

How previous billing totals are determined

When you create a project contract invoice, Sage Intacct uses the GL posting date and Billing through date to calculate previous billing totals in the project contract billing summary and the invoice line summary.

The GL posting date and the Billing through date on the current invoice are compared to the dates on previously-generated invoices to determine the correct billing sequence. This sequence is essential for accurately calculating previous billing totals.

Issue: Previous billing totals are inaccurate

An incorrect billing sequence can result if the GL posting date and the Billing through date on the current invoice:

• Match those of an earlier invoice.

• Fall before those on an earlier invoice.

In these situations, the previous billing totals on a project contract invoice might be incorrect and might exclude the most recent invoice.

Solution: Review the dates on the last invoice

To avoid inaccurate totals, always review the dates on the last invoice before creating a new one for the same project contract.

Make sure the GL posting date and the Billing through date on the new invoice do not match the dates on an earlier invoice. Also confirm that these dates do not fall before the dates on the last invoice. If they do, revise the dates before generating the project contract invoice.