Enhanced interface

AR Reclassification report

The Accounts Receivable (AR) Reclassification report displays a list of documents with data that was reclassified from one account to another in the past month and the names of those who reclassified them.

Suppose your company has several users who have permission to change accounting data for invoices and/or adjustments that have already been partially or fully paid. Use this report to see a list of those transactions and who reclassified them.

Who typically needs this report?

Accountants and controllers, those responsible for managing the company’s financials. You can use this report as an audit trail.

For information on terms that may differ in your location, see Terminology across locales.

Subscription	Accounts Receivable
User type	Business
Permissions	Reclassification Report: Run

Generate a report

Go to Accounts Receivable > All > Reports > Reclassification.

View a monthly report

Generate the report.
On the report settings page, select View.

A report showing results for the default reporting period appears in your browser.
Optionally, to refine the report, select Customize.

Customize and run

Before running the report you can select the time period and types of items to include, and specify how you want the report to appear.

Select the reporting period from the dropdown menu, or enter the start and end dates you want the report to cover. If you do not specify a reporting period, the system generates a report for the current month to date.

You can specify either the reporting period or the start and end dates, but not both.
Set the filters to get the specific data you want.

Filters enable you to include or exclude specific types of data in the report, such as vendor and location. As a general rule, to get fewer and more precise results in your report, set more filters.
Format the report.

Format options vary from report to report. Generally, you can set the layout of the report and/or arrange how to group and display the data contained in the report.
Type a title, subtitle, and footer text for your report.
To view, process, memorize, export, or customize the report or add it to the dashboard, select one of the following options:
- View: View the report now, in your browser.
- Print: Display the report now, in printable PDF format.
- Process & store: Generate the report and store it for later access. Reports can be either stored in the My Stored Reports list or delivered to a cloud storage location, such as Dropbox. Learn more about processing and storing reports.
- Add to dashboard: Add the report to your dashboard.
- Memorize: Memorize (that is, save) the report so that later you can refer back to it or modify and re-run it.
  
  You can schedule memorized reports to run on a recurring basis. Intacct can automatically email the reports or deliver them to a cloud storage location.
- Export: Export the report to a separate file that you can then distribute or save to your local drive. File formats to which you can export the report data vary among reports.
- Customize: After you run the report, return to the main report page and refine the report further.
- Email: After you run the report, email to others.
Some options are only available if you access the report from the Reports center.

Time period

You can use one of the pre-defined reporting periods available from the Reporting Period and As of Date boxes, or create your own reporting period using the Start Date and End Date boxes.

To set the time period:

In the Time period section, do one of the following:

Use the Reporting period dropdown list to select the reporting period. Either enter a date in the As of date field or use the calendar tool to select a date.
Enter a specific Start date, End date, or both. Alternatively, use the calendar tool to select the desired dates.

If you complete all the time period fields (that is, if you fill in the Reporting period, As of date, Start date, and End date fields), Intacct generates your report based on the start and end dates. It ignores the As of date.

The following table describes the fields in the Time period section.

Field	Description
Reporting period	These periods are relative to the As of date. All periods begin on the first day of the period, such as the first day of the month, quarter, or year that you select.
As of date	The date that Intacct will use as a baseline for the reporting period you select. Defaults to today's date.
Start date	Leave the Start date blank to include all information from the earliest date of your Intacct data up to and including the end date.
End date	Leave the End date blank to include all information from the start date up to today.
Prompt on run	Select this checkbox to force Intacct to wait for you (or anyone using this report) to enter a location, department, and/or time period before it will run the report.

Report filters

Use the filters to focus the results of your report. In effect, filters enable you to isolate and assemble just the data you want. You can set any combination of filters. To customize your report results, change the filters as follows:

In the Filters section:

EITHER

To show results for a specific document, select the Document number dropdown list, and then select the number of the document to view.

To show results for a specific vendor type, select the Customer Type dropdown list, and then select the vendor type you want the report to include.

Consultants and distributors are two examples of vendor types.

To show results for a specific vendor or range of vendors, use the From customer and To customer dropdown lists.

In a multi-entity environment, you can filter by location, department, or both.

To set location and department options:

To filter the report by geographic location, either enter the name of the region, country, state or territory, or city in the Location dropdown list. Or, select the location from the list.

Enter or select a location if you want to run this report at the top level. The system uses the location that you specify to determine the appropriate currency.
To filter the report by department within the company, enter the name of the department in the Department dropdown list. Or, select the department from the list.
If you want the report to cover certain locations regardless of what's selected in the Location dropdown list, use the Show for dropdown list to select the locations for the report:
- All locations: To include data for all locations regardless of the entity that you're currently using.
- This location: To include data only for the entity that you're currently using.
- Child locations: To include data only for the locations that are child locations of your current entity. For example, if your current entity is California, and you have child locations for San Francisco and Los Angeles, use this option to have the report include data only for Los Angeles and California.

To show only transactions reclassified by a specific person, select that person's user ID from the User ID dropdown menu.
Select the type of transactions to include in this report:

Invoices only: include only invoices that were reclassified
Adjustments only: include only adjustments that were reclassified
Sales Only: include only sales transactions that were reclassified
All: include invoices, adjustments, and sales transactions that were reclassified

The following table describes each item in the Filters section of this report settings page:

Field	Description
Document number	Include reclassified data only from the specified document.
Customer type	Include data only for the type of customer specified. By default this box is blank, which means the report will include all customer types.
From customer, To customer	Includes data only for a specific customer or range of customers. By default these boxes are blank, which means the report will include all customers.
User ID	Include only transactions reclassified by the person with the specified user ID.
Include	Include only the type of reclassified transactions specified.

Formatting

Use this section to specify the sort order and to change the page layout of the report.

To sort the report results, select the Sort by dropdown list, and then select the category to sort by.

The abbreviation "desc" after an option means "Descending order", such as reverse alphabetical or reverse numerical order.
To change the page layout, select the Page orientation dropdown list, and then select either Portrait or Landscape.

The following table describes each item in the Format section of this report settings page:

Format options
Field	Description
Sort by	Date is the default.
Page orientation	Portrait: display or print the report pages vertically. Portrait is the default layout. Landscape: display or print the report pages horizontally.

Titles and footer

Titles, subtitles, and footers apply only to the .pdf version of this report. (Select Print to get the .pdf version).

Enter the title in the Report title 1 box.
- This title displays in large type at the top of the page, directly under your company name.
- You can enter over any default name that the system might have automatically supplied in this box.
Enter the subtitle in the Report title 2 box.

This subtitle displays in smaller type, directly beneath the main title.
Enter the footer text in the Footer text box. Footer text displays at the bottom center of the report.

You can use up to 80 characters, including spaces, in each title and subtitle, and footer.

When outputting to PDF, Standard reports automatically include the Created on timestamp and page number at the bottom of the page.

What's in this report?

The default AP Reclassification report consists of the following columns:

Column heading	Description
Customer	The ID and name of the customer.
Document number	The number assigned to a document.
Type	The type of transaction that was reclassified.
Document date	The date on which the document was created.
GL posting date	The date on which the reclassified transaction posted to the GL.
Reclassification date	The date on which the transaction was reclassified.
User	The ID of the person who reclassified the transaction.

You can select any link to drill down to the details.