Expenses

Adjust employee expense reimbursements using AP bills or payroll

Expense adjustments are handled differently depending on how you reimburse employee expenses. This update ensures that adjustments align with your selected reimbursement method while maintaining accurate accounting.

Key benefits

• Accurate reimbursements: Ensure accurate reimbursement amounts without modifying original expense reports or bills.

• Aligned records: Keeps expense and payment records aligned with your reimbursement method.

• Flexible processing: Provides flexibility to manage adjustments in Accounts Payable (AP) or payroll.

How it works

Reimburse expenses using AP bills

1. Create an expense adjustment to increase or decrease the reimbursable amount owed.

   Sage Intacct automatically creates its corresponding positive or negative AP bill.

2. Pay the AP bill to reimburse the employee.

3. Run the Expense ledger report to track employee expense balances.

Remit expenses through payroll

1. Create an expense adjustment to increase or decrease the reimbursable amount owed.

   Approved expense reports are reimbursed along with employee wages.

2. Remit employee expense reimbursements through payroll.

3. Run the Expense ledger report to track employee expense balances.

What's changed

When you reimburse employee expenses using AP bills or payroll, the following capabilities are no longer available for expense adjustments:

• Reclassification

• Reversal

Good to know

• Adjustments now follow your reimbursement method:

  • Reimburse expenses using AP bills

    • Adjustments are handled in Accounts Payable.

    • Adjustments are applied at payment time to update the final reimbursable amount.

  • Remit expenses through payroll

    • Adjustments are handled through the expense or payroll process.

    • Approved expense reports are remitted for payroll and paid as part of employee compensation.

Permissions and other requirements